16 packing tips for a Lean / Kaizen Event

I've been working as a Project Manager for over four years now, but next week will only be the second time I'll have to travel for a Lean Event. After under packing last time to Raleigh (where we got a 20 miles radius power outage and snow), I've decided to make a list and not repeat my errors.

Here are a few tips for packing for a Lean / Kaizen Event:

• Adjust dress code accordingly: This is not your usual conference trip, you'll probably not be comfy wearing a suit and dress shoes (or a dress and heels) when following the production from step to step. Depending on your industry, you may get dirty (dusty in my case) or have to respect some standards (closed / safety shoes...). 

• Review dress code with other participants beforehand: Everyone doesn't have the same definition of casual... I shown up in jeans, polo and Converse shoes to my last Lean Event when my colleague was in dress pants and shoes and a shirt. This time I've double checked that we'll be on the same page. Also, having a dress code similar to the on-site team you'll be working with will help you blend in and create a sense of team.

• Keep temperature in mind: And not only outside temp, but also the facility's! Warehouses full of paper tend to be cooler than outside, except in the middle of summer when they're warmer than outside. If your industry involve strict temp control, cooking, cooling, etc. you want to be ready.

• Make a list: It doesn't need to be fancy (or written), but having a list of what you want to travel with prevents you from forgetting things. Also, going over it a few time will help you spot the items you missed in that list. If you put your list in your suitcase before closing it, you'll be able to make sure you didn't forget anything when packing to go back home.

• Choose the right luggage size: Obviously, if you plan on a carry on only, your suitcase size must fit requirements. I know I'll check in a bag, so I'll have to make sure my belongings are not crushed neither lost in a suitcase of the wrong size. I'll put everything I need on my bed and then decide with suitcase I need. 

• Pack extras: If you're a Lean aficionado like me, you'll probably try to pack as efficiently as possible. But after a day walking the ground, you'll be happy to find a clean, dry pair of socks and a change of shoes.

• Pack day and night outfits: Chances are you'll meet with your colleagues after hours, either to continue working or to relax. And even if you don't, you'll be happy to find clean and comfy clothes for the evening. 

• Plan for the unplanned: I always have on me the basic meds in small quantity (pain and stomach meds, but also asthma and allergy meds), some band aids, gums, hair ties, tissues, lip balm, lint roller... 

• Choose your method: Some like to fold, some to roll. I've tried packing cubes: very efficient but not wrinkle free. I've also tried to fold my clothes and putting them in a vacuum bag (obviously keeping air inside) and though it takes space in your bag, it was very effective. I'll try to roll this time (jeans mainly) and using the cubes for tops.

• Prevent spills: I've bought some travel size products (tooth paste, dry shampoo) and some travel containers (to bring my own shampoo, conditioner, etc.). I also travel with some of my routine items (hair brush, make up...). I'll make sure they are closed tightly and will use a waterproof and spill-proof bag. That way, there shouldn't be any accident. 

• Be strategic with make up: I usually use a lot of brushes and different products when I put make up on every day. When I travel, I like to bring a fluid foundation, an eye brow gel, a cream eye shadow, a mascara, a blusher and a brush. If I'm fancy, I'll add an eye liner pencil or an eye shadow palette and a couple of brushes. Usually, the team I'm working with is essentially made of men who don't care about my make up so I aim for the bare minimum amount to feel confident.

• Working out or not working out, that is the question: I'll be working on routing, sitting in a room all day next week. Because I want to give myself an opportunity to stretch my legs and burn some energy in the evening, I'll bring yoga pants, a few shirts and runners. I'll wear my runners to travel and during evenings, the rest won't take much space.

• Think about laundry: Add a big plastic bag to collect laundry during your stay and sorting your clothes coming back home easy. You can also steal the hotel laundry bag and turn it inside out so there's no confusion. 

• Don't forget work essentials: Power cords and plug adapter are too often forgotten. Try to put them in your suitcase (unless it's too heavy and your carry on bag is half empty). Also, copy on your computer files you know you'll need and print time stamp / waste walk templates if needed. 

• Print travel documents: I always have a printed version of my plane ticket, hotel reservation, car rental and any other key document (address of location, agenda if training...). I also have pictures of my passport and ID on my phone in case I loose anything.

• Pack the right way: Shoes on the bottom of the suitcase, clothes on top, making full use of the pockets. If you gather / prep first and pack last, you should't need to add any last minute item that'll ruin your whole organization. 

When I arrive to my hotel, I like to unpack right away (including toiletries), because it make the generic hotel room feel more homey. It also help preventing wrinkle in your clothes. Just make sure you limit the number of places you spread your belongings in so you'll repack quickly and easily.

And finally, I like to leave my house clean before I travel, even though I can be in a laundry frenzy beforehand. That way, coming back feels much better!

The cost of life: France vs. USA

One of the questions I’m often asked (aside from why moving from Paris to Atlanta) is about the cost of life here compared to France. There is no simple and straight answer to that question: it depends! 

Writing that post has not been as fun as expected. First because it made me think about the way we live and maybe what we should change. Second because it felt like bits and pieces put together and no real "story telling". Hopefully I'll find a better way to write that type of article next time ! 

Here are some factors to keep in mind first:

• Without credit score, driver or payment history, we have to pay more for some services and prices should decrease 6 months after our arrival (3 months to go, yay!).
• We are living outside of Atlanta, a region known for its moderate/low cost of life.
• We have our habits and even though we are adjusting, our way of life is still very much French, which must have an impact on our budget.
• Taxes (usually 20%) are incorporated in prices in France, and we don’t tips above a couple of Euros (as staff is paid decently).

Household spends

Rent is quite difficult to assess rent as it depends on city, square feet available, neighborhood, demand, etc. It is overall in line with what we would have paid in France for a similar place in a similar area.

We pay electricity a small fortune because we didn’t had a national issued ID when opening the line, that should go down in 3 months, and we’ll get our deposit back. For the rest of utilities, prices are comparable to France.

For a small price, we’ve subscribed to insurance for our goods as the landlord insures the house. In France, we would have paid it all, spending more money than here.

TVs are a about half price here than France, but other major appliances can be more expensive because of their sizes, such as refrigerator, washer and dryer…

Car expanses

First, I need to point out that cars are more expensive here, maybe because they are bigger. Insurance (again, no driver history) is insanely high, as we pay nearly ten times what we used to. But gas on the other end is so much cheaper (around 1.50E per liter when we left compared to $2.20 a gallon these days).

Getting our driving licenses cost us less than $50 each. In France, including mandatory driving lessons and vehicle registration fees cost around 1500E minimum.
Don't start me on parking... I hate to pay for it and it is usually much more expensive here (you can always find a small street where you can park for free in Paris!).

Health expanses

France is famous for its healthcare policy paid by taxes on labor. Most of what we used to pay was taken directly from our incomes; otherwise it was some small amounts of money for auto medication.

While we haven’t had to go to the doctor yet, we spend quite a lot on our health insurance. We’re happy to find many more over-the-counter drugs here, which prevent us from useless doctor appointments (allergies, small colds, non-severe skin conditions…).

Overall, health, if taken seriously and without any chronical disease, is a lot more expensive here.

Food

This one surprises everyone: healthy, fresh food is more expensive in the US than it is in France! On the other hand, junk food and poor quality processed food is cheaper here.

Butter is about twice the price here, fruit juice is about three times the same and milk is cheaper though. Tomato sauce is also twice the price, bread and "French like" cheese we don’t even consider buying as the price and quality difference is ridiculous. Chicken is cheaper, but beef is more expensive. Yogurts and cheese are also more expensive here, with a lower quality.

What surprised us more about food is how quickly prices evolves here (within a week price can double or be cut in half) whereas they are more stable overall in France.

Communications 

We used to have a internet + TV combo with our French provider for which we paid less than 50E. Now with AT&T we have doubled our invoice for the same service (and about 500% more commercials on all channels at all times...).
I used to have a company cell phone and still have one now, so no change there. As for my husband, he went from 20E a month for unlimited calls, texts and data (including international calls for most countries) and we're now paying almost $100 for the same service. Though, LTE is way better than the 3G/4G I used to have!

In a nutshell, communications are as expensive here as they were in France 10 years ago, before a very competitive provider decided to drastically cut his prices. Can't wait for it to happen in the US too!

Beauty products and clothing

It usually comes as a surprise too, but both beauty supplies and clothing items are overall cheaper in the US. Or to be more accurate, you have more opportunities here to buy cheap make up/clothing items than in France. And outlets are packed with good deals.
Obviously, French brands are more expensive here. And the US have a lot of high end brands (maybe more than France as you get French brands here but France don't get American ones).
I also found many offers here that will encourage you to buy more. So even if it's cheaper and a good deal, you still end spending more.

Culture / going out

Culture in general cost about the same price, except for magazines. For some reason, when most feminine ones cost less that 2E in France, here they are worth twice that. The good think is that I can always go to Barnes & Nobles, order a Starbuck and read my magazines there before putting them back on shelves.

Achievement

It took a while (partly because I changed regions) but I eventually got my Black Belt plaque today. 

After months working hard to get certified and not letting anyone alter my determination, it feels real at last.

I remember years struggling in math classes, teachers and fellow students but also former colleagues not believing in my skills. I remember the pain I felt during BB training trying to understand the concepts and fighting not to fell behind. I remember the surprise of some when I passed the written test and then the project presentation.

I've grown through all of it. I became stronger, learned more skills, proved myself to the business to the point that I got that position in North America I wanted so much. 

Don't let anyone walk on your dreams or tell you that you won't be able to accomplish it. If it is in your reach and you put the right amount of efforts to it, you may certainly will.

Travels tips from an introvert

Before I start a post on how I plan my travels, it’s fair to share my vision of travel first. To me, traveling is about discovering new places, new cultures, new ways of living and eating. It is not necessarily about meeting people, but it certainly is not about sun tanning on the beach all day. (First because I hate sand, second because I don’t like to be in any pool of water bigger than a bathtub and third because I’d get bored too quickly).

I’ve been lucky enough to get the travel bug from my parents and that my husband has it too. Traveling more and more together, we found an organization that works for both of us and was definitely a necessity for our 3 weeks road trip / honeymoon. Here are a few highlights of how we prep for travel:

• Choose the right destination. I don’t necessarily like to visit highly recommended places (like the French Riviera) and often prefer more authentic ones (like Brittany). It is about finding a destination that you like, that you’ll be able to visit comfortably for your budget, with the right travel time/length of stay balance.
• Define what you need in an accommodation. To us, Wi-Fi is a must and we don’t like to pay to park. We’d rather be a couple of extra miles away from the place we visit and get free breakfast. I’d choose cleanliness over comfort any day.
• Don’t underestimate your time on the road. There is always something that will make you lose time on the road so you need to keep a buffer in your day. Also, spending a full trip in your car is no fun. And following a promising sign can be fun!
• Search for information and advice. When mapping out our road trip to the US West Coast, we joined a forum to get ideas of places to go and a feedback on our itinerary. This was really helpful, but we also chose to keep some visits that are not popular ones (Apple HQ) and skip some classical ones (Lombard Street in SF). This is your trip and needs to be built for you.
• Plan well but not too much. As an introvert, I like to know what I’m getting into. So I plan what to see in a spreadsheet with estimated duration, cost, address and any relevant notes. I don’t go as far as to put a timeline in there (unless we are not staying long in the same place) as we would have a difficult time to stick with it. It’s also a good way to make sure you don’t leave the place with regrets of visits you missed and places you didn’t know about. My spreadsheets usually have date, address, name and description of what to do/see, budget and planned length.
• Because you plan the trip doesn’t make it about you. Plan activities and visits that will make your travel companions happy, even if that’s not one of your priorities. I’ve booked an ATV morning for my husband and ended up liking it as much as him.
• Even out days and nights. After a light day (pool, shopping…), you can plan an evening activity such as a sports game or a show. I wouldn’t pack them all on the same day, but that’s our way of travelling.
• Pack cleverly. Obviously, take into consideration weather, activities planned and duration of stay. I always make sure I have on me at least our most frequently used medicines, something warm, protection from the sun, water… But I also let some free space for what we’d buy there. I used to pack books but now a loaded iPad is all I need.

While there, we always amend and adjust our stay depending on factors such as weather, tiredness, unexpected extra activity etc. I’m usually the one behind the camera while my husband uses his iPhone and we share the GoPro. I like to keep notes of my days, especially if I want to blog about it or if it’s a special / long trip.

To me, a good trip balances tourist must-dos and places natives like to spend time in. It’s a great way to discover new cultures and ways of life, to make memories that will last forever.

Getting healthy: bye bye Coke, hello gym!

Moving to the other end of the earth is a great opportunity to change your habits, get rid of what you don't like or is not good for you and do more of what you want to start. Right after we moved, there was always a good excuse to eat outside, not to get information about the local gym or make any of the changes we wanted to make. 

A month and a half after, I felt comfortable enough in my new life to get out of my comfort zone again and push the door of the gym. After visiting and talking membership, we subscribed for a two year period with the warranty to be able to stop it if we were to move back to France.

The first session with a trainer was a big eye opener. I knew I was not in good shape, but I thought I'd be healthier than I really was. I also thought I was bad at math and sports alike and that I disliked both. I discovered during Black Belt that my maths skills are actually decent, and I discovered during the past two weeks that if I put my mind to it and follow good guidance, working out is actually something I can enjoy (and eventually become decent at). We now have a session a week to learn new exercises focused on our needs.

When our trainer gave us our meal plan, I immediately rejected it in my head, thinking it'd be too hard, that I'd starve, that I'd been there before and that it wouldn't work for me. I actually had a hard time falling asleep that night, going over and over the rejection of that new diet. But then I tried it with a few extras for a week and quickly adopted it. I can live eating chicken everyday and the choice in veggies that I have is actually decent. The only thing I miss is fruits (except for apples that I can eat now).

While I was drinking at the very least a liter of Coke Zero everyday, I started drinking a gallon of water instead. The change happened overnight and without much frustration as water is preventing me to want to drink Coke. 

After two weeks of working out four days a week, I start to see changes on and in my body. I used to loose a lot of hair, I don't anymore. My nails are healthier and my skin looks better, even though I've got a skin allergy that I don't know the cause of. I have a lot more energy to accomplish chores and all that I didn't had the time to before. 

This new life style forces us to cook a lot more, and I enjoy spending time in the kitchen with my husband. Granted we can't cook like we were used to, we can at least use onions and spices to make our food taste delicious. Ironically, grocery shopping is a lot faster (if not cheaper) as we only visit half the supermarket. We also started to plan our meals for the week using our cook books and modifying the recipes (or changing the sides for instance). Cooking more also means cleaning more and keeping the house in better shape, which is a lot nicer to live in.

I had to change my hectic bedtime routine to make it more structured so it fits my gym oriented needs: thoroughly clean my face, hydrate my all body, drink more water, stretch and the most important: get a good night sleep. 

It's only been two weeks but I love it so far. I always look forward my next work out and improving my performances. Unlike the last time I visited a gym frequently, I understand that it is not an mean to an end but a way of life. I'll need to work out and drink lots of water all my life, especially if I want more flexibility with the food I eat. I now understand that healthy people exercise too, that you don't need to spend 15 min doing push ups but you should alternate several repetitions of each exercise, that you may not want to do a full body work out at once.

I'm no expert and it's going to be a while before I feel comfortable sharing tips that work for me, but I'd recommend getting the help of a trainer / someone who exercises regularly if like me you decide to take the path to health. It can be pricey, but a quick calculation tells me that what we pay today for the gym and trainer doesn't exceed what we use to spend in take-away (that we banned as much as possible).

Five first learnings from my amazing new boss

I've been told that you don't change job, but change boss. I quite like the saying. Part of the decision about taking this new job abroad was linked to my new boss. He was one of the teachers for my Green Belt and Black Belt and I knew we got along and that he is a great guy with values I adhere to. I knew I'd gain a great boss and that I'd learn a lot, and he didn't disappoint!

I've only been there for two months, but here are my learnings so far:

• He's the first boss I've had who asks me what he can do to help me. Every single day. By removing some road blocks or answering some questions, he is making sure I'm performing at my best. And this is not only about work, as I moved abroad he is always happy to help with personal questions too!

• Get ready for meetings. Like 100% prepared. His expression is "let's review the agenda". It made me smile at first, but when said meeting was starting, I found out I was really confident about what needed to be achieved and how. I feel a lot of meetings could use more prep, in not only the slides but knowing what you are going to say, how you want to react if anything happen, what is your timing for each item on your agenda, who's talking, who's taking notes... Now I feel like I need to go over the agenda and the flow a few times before each meeting, and it feels good!

• One big Excel book per project. Use tabs and put pain points, solutions, FMEA, B&E, parking lot, etc. in the same book. As long as you rename your tabs, it will make things a lot easier to find back and share with your team. It really shows how organized you are and how much work, time and effort you put into the project.

• Learn from your team. Even with years of experience and skills way above mine, my boss is willing to learn from me if I know something he doesn't. Usually, it's a MS Office/IT question, but still, it takes humility to have that attitude.

• Praise when owned. I don't know if it is a cultural difference, but I have received and witnessed a lot more recognition in here that I'm used to. Nothing boosts me better than a thank you and it sure is much nicer to work in that kind of mood.

I'm sure I'll be adding on to that list over time, but these few simple facts have a great impact on both the quality of my work environment and my performances. I'm never one to slack, but I'll give more, be more loyal and supportive when there is that big of a trust and respect between my boss and I.

Dan, if you read this, don't change anything!

Taking a break?

I haven’t blogged much lately. Well, not in English anyway. Let’s figure out why.

• I started this blog at a time my career was not fulfilling. This new opportunity however is full of challenges and I don’t feel the need to research and work on content. On the other hand, I created my French travel blog to share with my friends and family pictures and a recollection of our travels, and this new adventure makes me want to share a lot with them.
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• English. Living in France, I was a bit frustrated not to use my English enough. Now that’s the language I use all the time (except at home, where we tend to be between the two languages all the time).
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• In here, I am a Lean Six Sigma expert but unlike France I don’t know everyone and have little access to information that I acquired during the past seven years of my career. This is an uncomfortable position, and though I could take comfort in blogging, I often feel too self-conscious to do so.
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• I thought I could just translate some posts and make them work on both blogs. Actually, what I need is to relate what I live from the France point of view on my travel blog and from the American one in here. This would take me minimal effort as most of the content is in my head, but I don’t feel it would be interesting.
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• I’m making changes in my life that I could / should document somewhere. But how can I talk about small changes (how I now prep for meetings for instance) when I am still experimenting? How can I talk about my journey to get healthy when it has been a week?

As I write these lines, I realize that I could tell you about my new (awesome) new boss, about what I like or not so far in the workplace here, how I try to make my cubicle more homey… This is clearly not an end but a simple break to come back with hopefully good content.